Changing capacities for offices
Last updated
Who can do this: Company admins and office admins. Department admins can also change an office's Desks available. Plan: All plans.
Depending on how you have set your office up, changing capacities for offices is very simple
How it works
There are three levels of hot-desking solutions within Team Today. This means it can scale from small companies of ten to enterprise customers in the thousands.
Company admins create an office in settings, they then decide how to set the office up for desk booking. How you change capacity depends on which set-up you chose.
Simple: Editing office capacity
If your office has no floors and you just want to keep track of numbers, you can edit the capacity of the office.
- In Team Today go to Settings > Offices and meeting rooms and click the office.
- Choose Desk Booking from the menu on the left.
- Make sure "Enable desk booking" is on.
- Change "Desks available" and click "Save changes".
"Desks available" only shows while desk booking is on and the office has no floors. Once you add floors, set the capacity on each floor instead.
If you have floors set up
You can set the number of desks available on each floor, as long as the floor has no desks or areas yet.
- In Team Today go to Settings > Offices and meeting rooms and click the office.
- Choose Desk Booking from the menu on the left.
- Change "Set number of desks for floor" for each floor and click "Save changes".
Once a floor has desks or areas, this field is hidden. Change its desks or areas instead, as described below.
If you have desks set up
To change the number of desks available, and therefore office capacity, you need to turn desks on and off.
- In Team Today go to Settings > Offices and meeting rooms and click the office.
- Choose Desk Booking from the menu on the left.
- Under the floor, click "Desk names and availability".
- Turn the desks you want on or off using the switch next to each one.
- Scroll down and click "Save changes".
If your office has an interactive floor plan, you can also do this on the floor plan's Edit view: select the desks, open Desk Allocation and use the "Active" switch.
If you have workspaces set up
To change the number of spaces available, and therefore office capacity, you can turn areas on and off or change the number of spaces in each area.
- In Team Today go to Settings > Offices and meeting rooms and click the office.
- Choose Desk Booking from the menu on the left.
- Under the floor, click "Area names and availability".
- Turn the areas you want on or off using the switch next to each one.
- Or change the "Number of desks" for each area.
- Scroll down and click "Save changes".