If you have a mix of hot desks and permanent desks then with the new desk editor you can assign desks to individuals.

How it works

If you have a floor plan enabled for desk booking then you can set which desks are hot desks and which desks are permanent desks i.e an individual only ever sits in that seat.

• The desk can only be booked by the individual assigned to the desk.
• The user still needs to complete whereabouts to show they are booked into the office and update the office statistics.
• Users who are in the office every day can simply set a repeat schedule for 52 weeks and book the desk in advance.
• Office Admins and Company Admins can all still override these desks and cancel a booking.
  

Adding a permanent desk

1. As an Office admin or Company Admin In Team Today go to the floor plan view.
2. Choose the Office or Floor you wish to edit.
3. Tap the "Edit Button" (Pencil icon) in the top right of the floor plan.
4. Select the desk on the floor plan you wish to assign to an individual.
5. With the desk selected tap the "Assign Desk to Individual" button on the right hand side.
6. In the pop up window search for the user you wish to assign the desk to.
7. Tap "Save Changes".
8. The users initials will be added to the desk and you can hover over to see their full name.
9. Now that user will be be the only individual who can book that desk.

Resetting a permanent desk to a hot desk

1. As an Office admin or Company Admin In Team Today go to the floor plan view.
2. Choose the Office or Floor you wish to edit.
3. Tap the "Edit Button" (Pencil icon) in the top right of the floor plan.
4. Select the desk on the floor plan you wish to assign to reset to a hot desk
5. With the desk selected tap the "Reset Selected Desk" button on the right hand side.
6. This will clear the desk of any individuals or teams assigned to it.

Assigning desks to teams

To assign desks to Teams or Workgroups please follow the instructions here.

Useful information

Adding a floor plan enables users to see who will they be sat next to when booking into an office. It's great to quickly identify where people are located. To add a floor plan simply email hello@team-today.com with your requirements.