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Support/Desk booking and Offices/Booking a desk

Booking a desk

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Who can do this: All users. Plan: All plans. Booking on the interactive floor plan needs the Professional, Premium or Enterprise plan.

Team Today helps you manage desk booking and workspace management

Choose a floor step listing each floor and how many seats are available

How it works

Once you have created an office, booking desks in Team Today is quick.

  • You can book a desk from Whereabouts when planning your week
  • If you have an interactive floor plan, you can book a desk on the floor plan
  • You can also book into workspace areas in the Office View
Whereabouts day editor with the Change button highlighted on the Manchester Office option

Booking a desk from Whereabouts

  1. In Whereabouts, click the day you want to book.
  2. Choose "All day", "AM" or "PM".
  3. On the office option, click "Change". The option shows the name of your default office, or "In the office" if you don't have one.
  4. If you are asked, choose an office ("Choose an office") and then a floor ("Choose a floor").
  5. In "Choose an area", click "Choose a desk on floor plan" and click a free desk on the map, or pick a desk from "Choose desk via drop down". If you come back to this step with a desk already picked, click "Next".
  6. On "Confirm Booking", check the details and click "Confirm".
  7. Click "Done" to close the day.

"Choose a desk on floor plan" only appears when the floor has an interactive floor plan.

Booking a desk will automatically update the office view and the floor plan view.

Booking a workspace from Whereabouts

  1. In Whereabouts, click the day you want to book.
  2. Choose "All day", "AM" or "PM".
  3. On the office option, click "Change".
  4. If you are asked, choose an office and then a floor.
  5. In "Choose an area", pick one of the "Available areas". Each one shows how many seats are available.
  6. On "Confirm Booking", click "Confirm", then click "Done".

For speed, click "Add to your favourites" on the "Confirm Booking" screen. The desk or area then shows as an option when you set your whereabouts, so booking it on another day is much quicker. Favouriting desks is part of the Premium and Enterprise plans.

Booking a workspace will automatically update the office view and the floor plan view.

Advanced office management:
Adding a floor plan

Floor plan with a desk popup offering Book AM, Book PM and Book All day

You can book into desks or work spaces in Team Today.

Adding a floor plan enables users to see who they will be sat next to when booking into an office. It's great to quickly identify where people are located.

Users can zoom into the floor plan, book desks or areas and switch between floors and offices. See Using the floor plan.

Interactive floor plans are part of the Professional, Premium and Enterprise plans. Floor plans are set up by Team Today: send us a floor plan and we'll make it interactive for free.

You can request this by emailing hello@team-today.com.