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Desk Booking System
Easy desk booking for your hybrid team
Take the hassle out of desk booking with flexible plans that fit any office setup.
No credit card required · paid plans from £1 per user/month · see pricing
Rated 4.3 stars by 2,100+ users on Microsoft AppSource
Join some of the world’s most innovative organisations making hybrid work simple
What is desk booking software?
Desk booking software lets people reserve a desk or workspace before they come into the office. With Team Today your team book a desk from an interactive floor plan or while setting their whereabouts, so everyone knows where they’re sitting (and who they’re sitting next to) before they arrive. More than 4 million desks have been booked through Team Today since launch.
It’s easy to get started
Send us a diagram and we’ll create your floor plan
Send us a diagram of what you need for your office and we’ll create an interactive version.
Start booking
Once your plan is ready, you can begin booking instantly with no setup or instructions needed. Simple!
How does hot desk booking work in Office 365?
Grab a desk for the day, AM, or PM in two clicks, right inside Microsoft Teams. As one AppSource review (April 2024) puts it: “So simple to use, desk booking is a breeze”.
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Can people be in the office without using a desk?
Yes. Breakout areas sit separately from your desk stock, offering a flexible way to keep your team engaged, collaborative, and happy to be in the office, and office check-in still records who’s actually in.
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Does desk booking sync with Outlook?
Yes, two ways. Bookings appear in Outlook automatically so nothing is double-booked, and leave integrates with desk booking, so absences free up desks by themselves.
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Can desks be assigned to teams or individuals?
Yes. Assigned desks coexist with bookable hot desks: allocate zones to teams or departments, give individuals permanent desks, and let everyone favourite theirs. Our own data shows why favourites matter: 45.4% of regular desk-bookers sit at the same desk 80%+ of the time.
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Keeps safety covered in a hybrid office
In flexible workplaces, it’s not always clear if there’s enough safety coverage, like fire wardens, first aiders, or an up-to-date office register. Team Today takes the guesswork out with forecasting and real-time reports, so you always know who’s on-site and in a critical role.
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Which desks actually get used?
Heat mapping and occupancy analytics (Premium) show how your space really performs, and desk booking window controls set exactly when advance booking opens, so popular desks are allocated fairly.
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Integrations and features teams love
Integrated Microsoft teams app
Get day to day whereabouts of your team without leaving Microsoft Teams. Team Today’s simple interface lets everyone know where everyone is working each week.
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Built and hosted with love in the United Kingdom
Hosted on AWS in London with redundancy in Ireland, Team Today is designed and built by a team of former BBC professionals, with a strong focus on design.
Fully GDPR compliant
Team Today is fully GDPR compliant, ensuring your data is handled with the highest standards of privacy, transparency, and security.
Languages
Due to popular demand Team Today is now available in English, German and French.
30%
Remote Working
Elegant reporting
Simple, stylish reports that make managing hybrid work easy. Our intuitive design helps you find what you need, right when you need it.
JS
PT
Desk 64
RG
DR
Desk 66
Robin Gibson
Director of Design
Desk 5
Add interactive maps
Looking to add desk booking and car park booking? Our interactive maps make booking a desk as simple as 2 clicks.
10,000+
From 10 – 10,000+ employees
Team Today scales smoothly from small startups to global enterprises ensuring you always stay connected.
Desk booking FAQs
Does desk booking work with Office 365 and Outlook?
Yes. Team Today is a native Microsoft Teams app, and two-way Outlook sync keeps calendars up to date and prevents duplicate bookings.
Do you build the interactive floor plan for us?
Yes. Send Team Today a diagram of your office and we build the interactive floor map for you.
Can we book desks for half days?
Yes. Desks are booked for the day or half-day (AM/PM), with no fiddly hourly slots.
How do you keep popular desks fair?
Desk booking window controls let you set exactly when advance booking opens (date, time and timezone), so popular desks are allocated fairly.
Can people be in the office without using a desk?
Yes. Breakout areas are managed separately from desk stock, and office check-in (including automatic check-in via API) records who is actually in.
Is Team Today free?
Yes, free forever for teams of up to 10, no credit card required. Desk booking is included on the free plan, and interactive floor plans start on Professional at £1 per user per month. See pricing.
Don’t Take Our Word for It
Rated 4.3 stars by 2,100+ users on Microsoft AppSource
View on the appstore
Simplicity & Value at its finest!
GHGeorgia Hetherington, DVV Media
This app is just perfect for organising hot desking & meeting rooms in our office. It syncs to our Outlook and is simple enough for people to use with virtually no training, but still has the capabilities to configure it to our specific requirements. The people at Team Today are friendly, professional, and extremely helpful offering a perfect solution without being over-priced!
May 2024
Really useful tool
AMAnna Morgan (WRNA)
Team Today has been so useful for our team to keep in the loop with everyone's whereabouts across multiple office locations and easily be able to gauge desk space. Really recommend this particularly for dispersed teams and hot desking booking purposes, It's really easy to use and handy that it syncs to the outlook calendar so prevents duplication
Mon, May 19, 2025
Indispensable Tool
TCTim Cunnell
Since covid my business has adopted a hybrid working policy, and we quickly realised this new way of working posed new challenges as we struggled to keep track of colleagues' whereabouts. After looking at several tools we selected Team Today because of the way it integrates with Microsoft Teams and Outlook so effortlessly and provides a clear at-a-glance view of where our staff are. The support from Team Today has always been excellent (although we've needed very little help as the platform is very reliable and easy to use). And new features are always being added which always add value to what is already a tool that has become part of our business, and certainly one we could not be without.
Fri, Dec 20, 2024