Support/Desk booking and Offices/Setting up an office

Setting up an office

Last updated 26 October 2026

Who can do this: Company admins. Plan: All plans. Interactive floor plans need the Professional, Premium or Enterprise plan.

So your team know when to come into the office and if there are seats available.

How it works

There are three levels of hot-desking solutions within Team Today. This means it can scale from small companies of ten to enterprise customers in the thousands.

Company admins create an office in settings. They then decide how to set the office up for desk booking.

Keeping it simple: Adding office capacity

Adding a number of desks available is often enough for smaller companies with small offices. It means users can see how many desks are available to the entire company and take one when booking into the office.

1. In Team Today go to Settings > Offices and meeting rooms.
2. Click "Add office" at the bottom of the page.
3. Fill in the Office name, Office postcode and Office 3 letter code, then click "Save changes".
4. Choose Desk Booking from the menu on the left.
5. Switch on "Enable desk booking".
6. Enter the number of desks in "Desks available" and click "Save changes".

Now when people set their whereabouts, the office shows how many desks are still available. If there are no spaces left in the office, users won't be able to book in on that day.

Customising the office:
Splitting an office into floors, areas and desks

Splitting an office up into separate floors with areas and desks is useful for larger companies who have a variety of spaces available to book into.

You can name the floors, areas and desks however you like and create as many as you need.

1. In Team Today go to Settings > Offices and meeting rooms and click the office.
2. Choose Desk Booking from the menu on the left and make sure "Enable desk booking" is on.
3. Click "Add another floor" and enter a Floor name.
4. Click "Save changes".
5. Under the floor, click "Add individual desks" to create desks that people book one at a time, or "Add a bookable area" to create an area that several people can book into.

Until a floor has desks or areas, you can set its capacity with "Set number of desks for floor" instead.

Advanced office management:
Adding a floor plan

Adding a floor plan enables users to see who they will be sat next to when booking into an office. It's great to quickly identify where people are located.

Users can zoom into the floor plan, book desks or areas and switch between floors and offices.

Interactive floor plans are part of the Professional, Premium and Enterprise plans. Floor plans are set up by Team Today: send us a floor plan and we'll make it interactive for free.

You can request this by emailing hello@team-today.com.