Built and hosted with love in the United Kingdom
Hosted on AWS in London with redundancy in Ireland, Team Today is designed and built by a team of former BBC professionals, with a strong focus on design.
Staff Holiday Planner
Smarter planning for modern teams
Team Today is a staff holiday planner that replaces the spreadsheet: your team request leave inside Microsoft Teams, managers approve it, and everyone sees who’s off in one shared calendar, synced to Outlook in seconds.
No credit card required · paid plans from £1 per user/month · see pricing
Rated 4.3 stars by 2,100+ users on Microsoft AppSource
Join some of the world’s most innovative organisations making hybrid work simple
What it is
What is a leave planner?
A leave planner is a shared calendar of your team’s holidays and time off, replacing the leave spreadsheet and its email chains. People request leave, managers approve it with manager-specific views, and everyone sees who’s away at a glance, built into the tools you already use every day.
Elegant, simple tools for smarter hybrid working
Let everyone see who’s off and when
Your team shouldn’t have to guess who’s on holiday. Team Today’s centralised planner makes time off visible across the company, so planning projects and meetings gets easier.
Your time off, at a glance
Every employee gets a personal calendar with a clear view of public holidays, remaining leave, and time-off requests.
Works with the tools you already use
Connects with Outlook, Teams, and Google Calendar out of the box. No setup, no hassle. Just book and relax.
Still managing staff holidays in a spreadsheet?
Keeping up with team holidays shouldn’t mean searching through spreadsheets and inboxes. Team Today gives you a real-time view of who’s off, all in one place. 342,000 days of leave have been requested through the platform.
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Can we create leave types that suit our team?
Yes. Create and manage leave types that fit your company’s needs: choose whether they’re public or private, set per-employee allowances, and set holiday limits as you like.
Book demoCan different locations have different bank holidays?
Yes. Location-specific bank and company holidays are built in, so Team Today’s shared planner keeps global teams aligned on who’s off, no matter where they’re located.
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Keeps safety covered in a hybrid office
In flexible workplaces, it’s not always clear if there’s enough safety coverage, like fire wardens, first aiders, or an up-to-date office register. Team Today takes the guesswork out with forecasting and real-time reports, so you always know who’s on-site and in a critical role.
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Integrated Microsoft Teams app
Get day to day whereabouts of your team without leaving Microsoft Teams. Team Today’s simple interface lets everyone know where everyone is working each week.
View in the App Store →
Integrations and features teams love
Integrated Microsoft teams app
Get day to day whereabouts of your team without leaving Microsoft Teams. Team Today’s simple interface lets everyone know where everyone is working each week.
View in Appstore
Fully GDPR compliant
Team Today is fully GDPR compliant, ensuring your data is handled with the highest standards of privacy, transparency, and security.
Languages
Due to popular demand Team Today is now available in English, German and French.
30%
Remote Working
Elegant reporting
Simple, stylish reports that make managing hybrid work easy. Our intuitive design helps you find what you need, right when you need it.
JS
PT
Desk 64
RG
DR
Desk 66
Robin Gibson
Director of Design
Desk 5
Add interactive maps
Looking to add desk booking and car park booking? Our interactive maps make booking a desk as simple as 2 clicks.
10,000+
From 10 – 10,000+ employees
Team Today scales smoothly from small startups to global enterprises ensuring you always stay connected.
Staff holiday planner FAQs
Does the holiday planner sync with Outlook?
Yes. Booked leave appears in Outlook calendars in seconds, and two-way sync means nothing is entered twice.
Can a manager book leave on behalf of someone else?
Yes. Leave can be centrally managed where needed: admins or managers can book leave on behalf of people, alongside approval workflows with manager-specific views.
Can different offices have different bank holidays?
Yes. Location-specific bank and company holidays are built in, so global teams each see the right holidays for where they work.
What happens to desk bookings when someone books leave?
Leave integrates with desk booking: absences free up desks automatically, so booked desks don’t sit empty.
Is Team Today free?
Yes, free forever for teams of up to 10 people, with no credit card required. Paid plans start at £1 per user per month, and the first 10 users stay free even after upgrading. See pricing.
Free calculators
Four calculators. No sign-up.
Built on gov.uk and ACAS rules, with the working shown at every step, so you can paste the reasoning into an email, not just the answer.
- Rules from gov.uk and ACAS
- Working shown at every step
- No account, no email capture
5.6×
Holiday Entitlement
The statutory 5.6-week calculation in days or hours, pro-rated for starters and leavers.
Work out entitlement
÷5
Pro Rata Holiday
Part-time entitlement done fairly, including a share of bank holidays for staff who never work Mondays.
Check part-time leave
12.07%
Casual Holiday Pay
Zero-hours accrual and rolled-up pay under the April 2024 rules, with statutory rounding.
Calculate casual pay
27/29/33
NHS Annual Leave
Agenda for Change entitlement by service length, in hours for part-time and shift staff.
Work out NHS leave
Don’t Take Our Word for It
Rated 4.3 stars by 2,100+ users on Microsoft AppSource
View on the appstore
Fantastic functionality & customer service
JGJen Guy
As a small charity we have had a fantastic experience using this. It is incredibly affordable. The seamless integration with Teams is very useful, we have had little-to-no teething problems across the team (which for IT related things is quite impressive!). Any time we have had an issue or question it has been responded to with efficiency. The team are extraordinarily helpful! Would definitely recommend.
Fri, Jun 13, 2025
Really great, cost-effective tool!
SSSteven Searle, Mustard Research
Simple but very effective! They're continually developing too so there's so much more to come. Outside of using Team Today to track people's whereabouts it's a fantastic tool for managing annual leave. I transitioned our company to this (from the dreaded Excel sheets) and it's far simpler to manage; there are reports available, it's easy to change people's yearly allowances, add company/bank holidays etc. Looking forward to seeing what the next few years has in store on the development front!
Oct 2024
Indispensable Tool
TCTim Cunnell
Since covid my business has adopted a hybrid working policy, and we quickly realised this new way of working posed new challenges as we struggled to keep track of colleagues' whereabouts. After looking at several tools we selected Team Today because of the way it integrates with Microsoft Teams and Outlook so effortlessly and provides a clear at-a-glance view of where our staff are. The support from Team Today has always been excellent (although we've needed very little help as the platform is very reliable and easy to use). And new features are always being added which always add value to what is already a tool that has become part of our business, and certainly one we could not be without.
Fri, Dec 20, 2024