Using the floor plan
Last updated
Who can do this: All users. Team admins, department admins, office admins and company admins can also book for other people. Plan: Professional, Premium and Enterprise.
A visual way to see who is booked into the office on a given day and where they are sat
How it works
Provide a floor plan to Team Today and we'll convert it to an interactive floor map for free, meaning you can see who is booked where and when. Interactive floor plans are part of the Professional, Premium and Enterprise plans.
This can be a simple sketch, an Excel mock-up or a fully fledged schematic, and we'll convert it for free.
With the floor plan you can:
- Book a desk or workspace on any given day for the morning, the afternoon or the whole day
- Zoom in and out of the map
- See where others are sat and when they are booked in
- Have multiple offices, with multiple floors and floor plans
Finding your way around the floor plan
- Pick the day with the calendar or the date arrows, and choose "All day", "AM only" or "PM only" to see bookings for that part of the day.
- Pick another office from "Choose an office", then choose a floor below it. On smaller screens, tap "Change office" at the top instead.
- Use +, - and 100% to zoom in, zoom out and reset the map.
- Office admins and company admins also see a pencil icon in the top right of the map. It opens the floor plan's Edit view, where you can select desks, assign them and switch them on or off. See Assigning desks to teams or workgroups.
Booking a desk on someone else's behalf
Team admins, department admins, office admins and company admins can book desks or workspaces on someone else's behalf. Team admins can book for people in their team and department admins for people in their department. Office admins and company admins can book for anyone. You can't do this on the floor plan, because it only books a desk under your own name.
Instead, to book a desk for someone else
- In Team Today, find the person in Whereabouts, for example in their team, or search for them at the top.
- Click the day you want to book them into the office.
- Click "Change" on the office option.
- Choose the office, then the floor, and then either the desk or the area.
- Click "Confirm". They are now booked into the office on both the floor plan and the Office view.
Disabling desks/workspaces and renaming desks
Office admins and company admins can switch desks and areas off in two places:
- In Settings > Offices and meeting rooms, click the office and choose Desk Booking. Under the floor, click "Desk names and availability" (or "Area names and availability" for areas), use the switch next to each one and click "Save changes".
- On the floor plan, click the pencil icon to open the Edit view, select the desks, open Desk Allocation and turn "Active" off.
Switched off desks and areas can't be booked on the floor plan or in Whereabouts.
It doesn't remove existing bookings in that space, so you may need to let your colleagues know about the change.
You can rename desks and areas under "Desk names and availability" and "Area names and availability", and the new names show throughout Team Today. We recommend keeping names short.