Support/Desk booking and Offices/Assigning desks to teams or workgroups

Assigning desks to teams or workgroups

Last updated 26 October 2026

Who can do this: Company admins and office admins. Plan: Premium and Enterprise (and free trials).

With Team Today you can split the office by assigning desks to teams and workgroups.

How it works

If you have an interactive floor plan, you can assign hot desks to teams or workgroups. On the floor plan in the web app, those desks are shown as assigned to the team or workgroup and offered to its members.

• You can assign a desk to as many teams or workgroups as you like.
• Team admins, department admins, office admins and company admins can still book these desks, and can book or cancel them for the people whose whereabouts they manage.

Assign a desk to a team or workgroup

1. As an Office admin or Company admin, go to the floor plan in Team Today.
2. Choose the office and floor you wish to edit.
3. Click the pencil icon in the top right of the floor plan to open the Edit view.
4. Select the desks on the floor plan you wish to assign to a team. Click each desk you want, or tick "Select all desks".
5. In the sidebar, click Desk Allocation to open it. It is closed until you click it.
6. Click "Assign to team" or "Assign to workgroup".
7. In the pop-up window, choose one or more teams or workgroups.
8. Click "Save changes".
9. A dot appears on the desk to show it is assigned to a team or workgroup. The map shows one dot for each team or workgroup, up to five.
10. Hover over a desk to see who it is assigned to.
11. Below the Desk Allocation section you can pick a team or workgroup to select the desks assigned to it.

Saving replaces the list: the pop-up window always opens empty, and the teams you save replace any teams already assigned to the selected desks. To add a team to a desk, choose every team that should have it, not only the new one. Workgroups work the same way.

Resetting a permanent desk to a hot desk

1. As an Office admin or Company admin, go to the floor plan in Team Today.
2. Choose the office and floor you wish to edit.
3. Click the pencil icon in the top right of the floor plan to open the Edit view.
4. Select the desks on the floor plan you wish to reset to a hot desk.
5. In the sidebar, open Desk Allocation and click "Reset selected desks", then confirm with "Reset selected desks".
6. This will clear the desk of any individuals, teams or workgroups assigned to it.

Assigning desks to individuals

To assign desks to individuals please follow the instructions here.

Useful information

Adding a floor plan enables users to see who they will be sat next to when booking into an office. It's great to quickly identify where people are located. Interactive floor plans are part of the Professional, Premium and Enterprise plans. To add a floor plan, email hello@team-today.com with your requirements.