Blocking office bookings
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Who can do this: Company admins add company holidays. Company admins and office admins manage booking windows, desks and capacity. Plan: All plans. Assigning desks needs the Premium or Enterprise plan.
There are several ways to stop people booking into an office, or into parts of it.
Close the office for a day: company and office holidays
A company holiday replaces the whole day for everyone it applies to. A company-wide holiday applies to everyone. An office holiday applies to people whose default office is that office, wherever they try to book, and doesn't stop people from other offices booking in.
On that day, anything those people set in their whereabouts, including an office or desk booking, is replaced with the company holiday. They don't see an error message. Adding the holiday also releases any desks and parking spaces already booked for that day.
Find out how to add company and office holidays.
Stop people booking too far ahead: desk booking windows
A desk booking window limits how many weeks ahead people can book into an office. It applies to any booking into that office, whether or not the person picks a desk. Company admins, office admins and department admins are never limited by it, and team admins only when you tick "Applies to team admins".
- In Team Today go to Settings > Offices and meeting rooms and click the office.
- Choose Desk Booking from the menu on the left.
- Switch on "Enable desk booking window" and enter the "Number of weeks users can book in advance".
- Click "Save changes".
The setting only appears once the office has at least one individual desk. Find out more about setting a desk booking window.
Close a desk or area: switch it off
Desks and areas that are switched off can't be booked. Existing bookings stay in place, so let people know.
- In Team Today go to Settings > Offices and meeting rooms and click the office.
- Choose Desk Booking from the menu on the left.
- Under the floor, click "Desk names and availability" or "Area names and availability".
- Turn the desk or area off with its switch and click "Save changes".
If you have an interactive floor plan, you can also do this on the floor plan's Edit view. See Using the floor plan.
Limit how many people can come in: capacity
When an office, floor or area is full, people can't book into it that day. Find out about changing capacities for offices.
Keep desks for particular people: assigned desks
On the floor plan's Edit view you can assign a desk to one or more people, so only they can book it. Admins can still book any desk. Assigning desks is part of the Premium and Enterprise plans. See Assigning permanent desks to individuals.