Syncing whereabouts to your work calendar
Last updated
Who can do this: Company admins turn on calendar sync for the company, then each person turns it on for themselves. Plan: All plans.
If you log in to Team Today with a Microsoft 365 or Google account, Team Today can add your whereabouts to your work calendar once calendar sync is turned on.
Turning on calendar sync
Two settings need to be on before anything is added to a calendar.
- For your company: a Company admin goes to Settings > Company settings > Whereabouts management and turns on Calendar sync. This is switched off for new accounts. While it is off, nothing is added to anyone's calendar.
- For each person: go to Settings > Personal preferences and turn on Add events to your work calendar. You can also open Personal preferences from Profile and Favourites in the Whereabouts sidebar. You may be asked to allow Team Today to access your calendar.
What appears in your calendar
- Sync is one way. Team Today adds events to your calendar, but changes you make in your calendar don't come back into Team Today.
- Each day you set is added as an all-day event.
- The event title shows the whereabouts you chose. For office days it shows the office, and the desk if you booked one. If you split the day, the title shows the AM and PM choices.
- Whether the event shows you as free, tentative, busy, working elsewhere or out of office depends on the availability set for that whereabouts in custom whereabouts. Working elsewhere and out of office only apply in Outlook.
- Your parking space and any day note are added to the event description.
- If someone else changes your whereabouts, your calendar is only updated after you accept the changes the next time you log in.
Changing settings
You can turn this on or off at any time with Add events to your work calendar in Settings > Personal preferences. We recommend keeping it on as this gives the best Team Today experience and means that team mates can view your work calendar to know your location.
Team Today isn't syncing to my calendar
If the events that you create in Team Today aren't syncing to your calendar then please check the following:
- Ensure you created a Team Today account using Microsoft 365 or Google. Any accounts created without this are unable to sync to work calendars.
- Go to Settings > Personal preferences in Team Today and ensure that you have Add events to your work calendar turned on.
- Ask a Company admin to check that Calendar sync is turned on in Settings > Company settings > Whereabouts management.
How to fix
Fix calendar sync between Team Today and Outlook
Fix calendar sync between Team Today and Google
If you are still having issues please contact support@team-today.com